Contents

RFID radio frequency identification technology gradually replaces manual management of documents, and automatic identification provides great convenience. In order to quickly realize the management of various document archive resources, it is necessary to carry out the data entry management of RFID electronic tags for archives. RFID intelligent management reduces the tedious workload undertaken by the administrator, thereby reducing the manpower expenditure of the archive and reducing costs. RFID is applied in intelligent document collection and identification.


Through the combination of RFID automatic identification technology and computer software technology, RFID electronic tags are used as information storage media and pasted on the archive bag, the basic information of the file and the record of receipt and return are stored in the RFID chip, and the RFID reading and writing equipment is used to cooperate with the background database management system. It can realize the information management of the working process of borrowing, returning, searching and inventory of files.

The advantages of RFID technology for document management

1. Fast and accurate positioning: The geographic distribution map of the entire document room is stored on the mobile point inspection device, and geographical positioning instructions will be made for the consulted documents to achieve quick search and archiving operations.

2. Easy inventory: The use of RFID spot inspection equipment can quickly complete the inventory of documents, error checking, shelving and other work, which can greatly reduce the workload of librarians and improve the efficiency of document management and reduce the error rate when lending and archiving.

3. Accurate record of document information: document handlers, borrowers, loans, archiving time, etc. are automatically registered by the system, preventing manual errors while ensuring the accuracy of the original data of the document management information system, and providing real-time query of document status and report printing.

4. Batch document lending, archiving and registration management: Document management is a very complicated work, with fewer document managers and more people seeking to borrow documents. RFID technology is applied to realize the modernization and automation of document management, increase work efficiency while reducing the labor intensity of document administrators, and help librarians realize automated batch document lending, archiving and registration

5. The document RFID tag storage information can be changed freely: the electronic tag has a large data access capacity, and the storage information can be changed freely, which provides convenience for the information management of document attributes.

RFID intelligent file system will form electronic ID card information for each file, and realize the tracking and management of the whole process of the circulation of the file entity, file positioning, automatic file inventory, intelligent analysis and other functions, which greatly optimize the file management process and reduce the workload. The application of RFID technology makes paper file management and electronic information archival management establish a good bridge.